National Subrogation Services (NSS), an affiliate of Cozen O’Connor, has an excellent opportunity for a dynamic full time Administrative Assistant.

The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail; someone who takes initiative; thinks strategically and independently; is anticipatory, and confident to interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.

Responsibilities:

• Track, compile, organize and submit appropriate expenses into Chrome River.
• Maintain calendars to include scheduling appointments, breakfasts, lunches, and dinners with clients/guests, taking care of all the details in connection with each event.
• Arrange all travel and lodging to and from all locations.
• Handle all telephone calls and/or transcribes voice mail messages into emails.
• Scans, copies materials
• Monitor emails and respond to those that can be addressed.
• Work with assigned biller who drafts bills for review.
• Maintains—inputs and updates contacts and lists.
• Prepares, proofreads and processes engagement letters and other correspondence.
• Assists with check processing and records filing for the department

Qualifications:

• Office/Clerical Administrative experience is required.
• Able to work in the office five days a week, Monday through Friday
• Experience with data management using Chrome River and Microsoft Suite with advanced level experience in Word and Outlook.
• Ability to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervision.
• Excellent communication skills.
• Ability to work autonomously or in a team environment.
• Work well under pressure and strict deadlines.
• 3-5 years related experience preferred.
• Ability to work overtime if necessary.

The salary range for this role is $45,000 - $60,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.

Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O’Connor is committed to employing a diverse complement of attorneys and staff, and to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a rich diversity of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.