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Art Collections Manager

Northeastern University

Northeastern University

Boston, MA, USA
Posted on Monday, December 25, 2023

About the Opportunity

Art Collections Manager

Scope of Work

Responsible for cataloguing and documenting Northeastern University’s Boston campus art holdings, including completing an inventory of work, developing record systems and legal paperwork, and overseeing recommendations for storage systems and potential dispersal.

Inventory and Record Keeping

  • Update and complete existing art collection inventory, including photographic documentation
  • Confirm and record artwork locations
  • Complete condition assessments for all work
  • Assign and record accession/inventory numbers
  • Create a physical and digital archive with existing gift/loan agreements, photographic documentation, condition reports, valuation records, and other legal documents
  • Develop paperwork for campus loans
  • Provide inventory with values to Finance Department for capital asset compliance, and to Fine Art Insurance officers


  • Working with members of the Collection Committee, ensure proper record keeping and legal paperwork for artwork recommended for deaccessioning
  • Provide inventory of deaccessioned artwork to Finance Department, Fine Art Insurance officers, and Office of Advancement
  • Contract with outside services as need for packing artwork for dispersal


  • Help determine appropriate storage methods and security controls for long-term storage of the collection when not on view
  • Contract with outside services as needed for art handling and packing for storage
  • Record storage locations in inventory

Position Type


Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.