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Administrative Access Coordinator

Northeastern University

Northeastern University

Boston, MA, USA · Boston, MA, USA
Posted on Thursday, May 30, 2024

About the Opportunity

Overview: Northeastern University's Bioengineering Department seeks a proactive and organized Administrative Access Coordinator to support Dr. Mona Minkara, an Assistant Professor of Bioengineering who is blind. This role is crucial for coordinating Professor Minkara's daily activities and ensuring her work environment is accessible. Primary activities include managing correspondence, schedules, and an accessible work environment. Occasional travel may be required.

Key Details

  • Salary: Competitive, based on qualifications and experience
  • Hours: Full-time (not a remote position)

Responsibilities

This job requires making the following areas of responsibility accessible and presenting them to Professor Minkara in an accessible format. A background in accessibility is not necessary, but the right candidate will need to be open to learning these skills.

1. Administrative (40%)

  • Assist with communications and correspondence.
  • Manage and coordinate Professor Minkara’s calendar.
  • Organize digital documents logically and accessibly.
  • Maintain an accessible and efficient office environment.

2. Student Staff Coordination (20%)

  • Assist in hiring and onboarding student workers.
  • Help coordinate and supervise student staff activities.

3. Finances (20%)

  • Support handling basic financial tasks like processing bills and managing expense reports.
  • Tracking office expenditures.

4. Project Coordination (20%)

  • Provide support in organizing and tracking projects.
  • Assist Professor Minkara in preparing materials and project reports.

5. Providing Access to Visual Information (Ongoing)

  • Support Professor Minkara with accessing visual information for her work.
  • Assist in preparing accessible reports and presentations.

Qualifications

  • Bachelor’s degree.
  • High standards for accuracy and thoroughness in areas of responsibility.
  • Strong organizational skills and attention to detail.
  • Good communication and interpersonal skills.

  • Ability to multitask and problem-solve.

  • Basic financial tracking and bookkeeping skills are a plus.

  • Ability to work independently and in a team.

  • Adaptability to work in a dynamic environment.

  • Knowledge of creating accessible materials is preferred.

    Additional Competencies

  • Deadline Management

  • Demonstrated ability to set realistic deadlines and consistently meet them.

  • Experience in prioritizing tasks to ensure timely completion of all projects.

  • Reliability and Accountability

  • A track record of following through on commitments and responsibilities.

  • Ability to communicate proactively in case of any delays or issues.

  • Organizational Skills

  • Proven ability in organizing workspaces, digital files, and schedules to enhance workflow efficiency.

  • Skill in managing multiple tasks and projects simultaneously without compromising quality.

  • Project Coordination

  • Experience in keeping projects on track and smoothly running.

  • Ability to identify potential issues or bottlenecks in projects and address them proactively.

    Behavioral Attributes

  • Detail-Oriented and Proactive

  • Strong attention to detail with a proactive approach to problem-solving and task management.

  • Anticipates needs and takes initiative to address them without waiting for direction.

  • Flexibility and Adaptability

  • Ability to both work alone when required to meet deadlines and to interact effectively with the team

  • Excellent Communication Skills

  • Excellent verbal and written communication skills.

  • Ability to provide clear and regular updates on project statuses and any challenges encountered.

    Application Process Interested candidates should submit a resume and cover letter detailing relevant experience and qualifications. Applications will be reviewed on a rolling basis until the position is filled. Northeastern University values diversity and encourages applications from candidates of all backgrounds.

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.