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Executive Assistant

Northwestern Mutual

Northwestern Mutual

Milwaukee, WI, USA
Posted on Friday, September 15, 2023
At Northwestern Mutual, we are strong, innovative and growing. We invest in our people. We care and make a positive difference.

We're strong and growing. In a company with such a long and storied history, this may be the most exciting and important time to be a part of Northwestern Mutual. We're strong, innovative and growing.

We invest in our people. We provide opportunities for employees to grow themselves, their career and in turn, our business.

We care. We make a positive difference in our communities. Nationally, thousands have benefitted from our support of research and programs to fight childhood cancer. Each year, our Foundation, employees and financial representatives donate time, talent and financial support to causes they're passionate about.


We are seeking a Full-Time Executive Assistant to join our team. Located in Milwaukee, WI, the Executive Assistant will report to the Chief of Staff - Marketing, and will handle all administrative and related duties supporting the Chief Marketing Officer to ensure the effective and efficient operation of the Marketing function and its successful, high-level performance.

The ideal candidate is highly proactive and a strong communicator, will possess business acumen, and will be familiar with a variety of organization concepts, practices and procedures. We're targeting someone who can connect dots and has a high attention to detail. They will be responsible for ensuring duties are completed accurately and delivered in a high quality and timely manner. This role will exercise a high level of confidentiality, tact and diplomacy to support the department/area with limited supervision.
  • Performs a variety of office maintenance and administrative functions; manages schedules and business travel, maintains supplies, prepares invoices and monitors expenses/budgets, takes minutes, etc.
  • Identifies efficiencies in processes and procedures. Has a proven process for capturing and tracking tasks and actions.
  • Coordinates department meetings/town halls/committee meetings and events; prepares agenda, materials, etc.
  • Prepares and provides information needed; prepares reports, collects and analyzes information, prepares presentations, etc.
  • Monitors mailbox, composing communications to external and internal partners.
  • Works on or may lead key CMO projects as needed.
  • Assists in the employee experience by coordinating employee events, team communications, and onboarding/orientation to the department.
  • May provide work direction to other administrative or temporary staff.
  • Maintains strict confidentiality in handling materials and sensitive information.
Bring your best! What this role needs:
  • Five to seven years of administrative assistant experience, including support of a Senior Leader.
  • Associate's degree or specialized training or equivalent experience; college degree preferred.
  • Proficient in MS Office at advanced levels.
  • High degree of organization and planning skills.
  • Excellent written and verbal communication skills.
  • Demonstrates organizational sophistication and an innate ability to develop relationships with key constituents and partners.
  • Ability to apply good judgment in making independent decisions and coordinating information.
  • Ability to handle and manage multiple priorities and adapt to rapidly changing needs and priorities.

Great pay package, 401K, Company sponsored retirement plan, Educational assistance, Performance based incentive pay, Medical, dental and vision insurance, Parental leave, Caregiver time off….and more


Compensation Range

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N ort hwester n Mutual pays on a geographic-specific salary structure and placement in the salary range for this position will be determined by a number of factors including the skills, education, training, credentials and experience of the candidate; the scope, complexity as well as the cost of labor in the market; and other conditions of employment. At Northwestern Mutual, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Please note that the salary range listed in the posting is the standard pay structure. Positions in certain locations (such as California) may provide an increase on the standard pay structure based on the location. Please click here for additional information relating to location-based pay structures.

Grow your career with a best-in-class company that puts our client’s interests at the center of all we do. Get started now!

We are an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, disability, age or status as a protected veteran, or any other characteristic protected by law.

If you work or would be working in California, Colorado, New York City, Washington or outside of a Corporate location, please click here for information pertaining to compensation and benefits.


We’re excited about the potential people bring to Northwestern Mutual. You can grow your career here while enjoying first-class perks, benefits, and commitment to diversity and inclusion.