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Business Intake Coordinator

Wilson, Elser, Moskowitz, Edelman & Dicker

Wilson, Elser, Moskowitz, Edelman & Dicker

White Plains, NY, USA
Posted on Tuesday, November 14, 2023
Wilson Elser currently seeks a Business Intake Coordinator.

This is an excellent opportunity for recent college graduates with about a year or more of professional office experience looking to take on a fast-paced role in a national law firm. This role can be fully remote from anywhere in the country that Wilson Elser has an office or on site in White Plains.

The Firm

Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with more than 1000 attorneys, across 42 offices in the United States and one in London. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 53rd in The National Law Journal's survey of the nation's largest law firms.

The Position


  • Bachelor’s degree and internship/work experience or 1-3 years’ experience in legal e-billing may substitute for education
  • Knowledge of legal billing and Middleware systems preferred but not required (i.e. Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker)
  • Intermediate knowledge of Microsoft Excel and Outlook is preferred
  • Strong reading comprehension, analytical and problem solving skills
  • Ability to exercise proper judgment
  • Ability to produce detailed and accurate work products
  • Ability to organize and prioritize work in a fast-paced and high volume environment to meet deadlines and daily requirements
  • Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clients
  • Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature
  • Ability to identify issues and oversee the execution of resourceful solutions
  • Willingness to learn and develop new skills
  • Experience in project management a plus
  • Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats (specifications, limitations, etc.) a plus


  • Manages and tracks all client implementations on applicable electronic billing systems. Effectively liaising with attorneys, clients, middleware vendors and other administrative teams to meet the timeline for implementation and the specific electronic billing system requirements
  • Monitor all active matter transitions to e-billing, prioritizing and ensuring their timely completion
  • Identifying and documenting compliance requirements for each client’s e-billing process
  • Coordinating client guideline review and implementation
  • Reviews new matters to ensure all relevant electronic billing information is properly entered into the billing system so that invoices are ready to submit electronically when approved. Follows up with partners, secretaries, and clients, as appropriate, to obtain the required information
  • Assesses implementation process for improvements and possible efficiencies
  • Participating in firm-wide and departmental compliance projects and initiatives
  • Performing other duties as assigned

Why Should You Apply?

  • Excellent Benefits including a 401k match
  • Generous PTO plan
  • Excellent growth and advancement opportunities
  • Corporate Discount Plans

The annualized salary range for this position is $50,000 to $70,000.Actual pay will be adjusted based on experience and other job-related factors permitted by law.


Wilson Elser is a firm who focuses their commitment to both their clients and you! Please consider joining our team by applying online or sending your credentials to and putting " WP Business Intake Coordinator" in the subject line.

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.