Administrative Assistant, Safety

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com

Location: USA - Missoula, Two Smokes way

Division: Road
Job Posting Title: Administrative Assistant, Safety
Time Type: Full Time

SUMMARY
As a DOT Safety Administrative Assistant, you will be responsible for assisting the Safety Manager in all aspects of Department of Transportation (DOT) safety and compliance within our organization. You will work closely with various departments and team members to ensure that our operations adhere to DOT and company regulations, maintain safety standards, and minimize risks associated with transportation and logistics.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answer and route incoming safety department phone calls.
• Open and distribute all incoming safety department mail, FedEx and UPS.
• File Safety and Licensing paperwork in online filing system
• Prepare permit books and accident kits as tractors are added to the fleet
• Distribute supplies to contractors
• Update and advise contractors of expiring credentials
• Performs other duties as required.

MINIMUM REQUIRED QUALIFICATIONS (SKILLS, KNOWLEDGE AND ABILITIES)

Education and/or Experience

• High School Diploma
• Experience in Transportation or Office Administration preferred

Computer Skills

• Proficient skills in Microsoft Office (Word, Outlook, Excel, Teams).

Language Skills

• English (reading, writing, and verbal).

Mathematical Skills

• Proficient mathematical skills

PREFERRED QUALIFICATIONS (SKILLS, KNOWLEDGE AND ABILITIES)

• Excellent interpersonal skills, both written and oral.
• Ability to exercise a high level of discretion in handling confidential information.
• Attention to detail for collating and transferring information from diverse formats and sources.
• Self-motivated, energetic, and able to perform with little supervision.
• Exceptional organizational & prioritization skills.
• Experience at working both independently and in a team-oriented, collaborative environment is essential.
• Multi-task and meet deadlines with the ability to rapidly adapt to unexpected job demands/changes in assignments/working conditions

For this position, the expected base pay is: $19 - $25.50/ Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations.

DSV does not accept unsolicited agency resumes. Please do not forward unsolicited resumes to our website, employees, or Human Resources. DSV will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of DSV and will be processed accordingly without fees.

DSV – Global transport and logistics

DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You’ll join a talented team of more than 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature’s terms.

We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we’ll support you and your need to achieve your potential and forward your career.

Visit dsv.com and follow us on LinkedIn, Facebook and Twitter.