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Data Specialist - Sponsored Award

Northeastern University

Northeastern University

Multiple locations
Posted on Tuesday, January 30, 2024

About the Opportunity

Job Summary

This position supports the functions of the central Research Finance office within Northeastern University Research Enterprise Services (NU-RES) by providing organizational efficiencies and assisting with the oversight of financial operations and processes. Reporting to the Associate Director, Sponsored Account Data Integrity, the Sponsored Award Data Analyst is responsible for creating and modifying sponsored research accounts throughout the award life cycle. Core functions include management of new incoming award setups, modifications and rebudgets; recording new setups and transactions in tracking logs; reviewing award notices, account information and file documentation; verifying that all necessary internal approvals have been obtained; reviewing and adjusting budgets for set-up; recording appropriate data into the info sheet; participating in award set-up QA; and issuing account notifications to Principal Investigators (PIs) and Department Administrators (DAs). The analyst must send communication to appropriate parties to communicate changes to the award as well as project ending notifications and other important award timelines/deadlines. The analyst must create/modify awards in the financial system, including inactivations, ensure monthly metrics are met, stay on top of award issuance cycles throughout the year and assist leadership special projects as needed.

The position works closely with NU-RES RA (preaward) and Departments to resolve issues and answer questions during the set-up process.

Northeastern is a global university and Provost Research supports its team working remotely. Remote locations and work schedules are determined based on operational needs and in consultation with Team members, consistent with University policies and guidance.

Minimum Qualifications

BS/BA in a related field is required

2 years Research administration experience required

4 years of Research administration experience required in lieu of degree.

Proficient in Microsoft Office programs such as Teams, Excel, PowerPoint, Word, Sharepoint, and Outlook

Excellent analytical, problem-solving skills with a high attention to detail

Ability to lead and thrive in a fast-paced operations group & manage multiple priorities for cross functional initiatives

Must be able to work effectively both independently and in a collaborative environment

Must be tech savvy, able to connect via VPN, and work through electronic workflows

Proven customer service skills and keen organizational skills

Key Responsibilities & Accountabilities

Award Setup and Modifications - Data Administration and Management - 35%

Manage incoming award setups, modifications, and transaction requests, including rebudgets and no-cost extensions (NCEs). Assign requests to the appropriate Data Specialist’s portfolio, adding into various tracking logs to maintain metrics for KPIs.

Award Modifications - Transactions - 30%

Working with the Research Financial Analysts, review and complete award modification transactions, including NCEs, rebudgets, etc. updating the Financial System (Banner) and notifying PIs and Colleges once completed. Work closely with RA and college units to clarify on set up questions, such as budgets and orgs, for Banner entry. Send out award set up emails to all appropriate central email inboxes (both college and NU-RES central).

Award Setup and Modifications – Individual Assignments - 20%

Review agreements for terms and conditions and accurately document on info sheet for review by AD before entering into Financial System (Banner). Create new G#’s and Fund #s with the appropriate COA hierarchy to ensure back-end reporting is possible. Notify PIs and Colleges of new account set up when completed. Work in Sharepoint to retrieve documents. Ensure correct budgets are selected/identified for set up. Review modifications/increments for revision in Banner for dates and budgets and other demographic info. Extend billing schedules in the system for existing awards. Maintain and update various tracking logs and data sheets to maintain data integrity for required reporting and other deadlines. Complete all data entry for account set up and budgets in a timely manner. Notify PIs and Colleges of new account set up when completed. Inactivate closed grants and funds in Banner after approval.

Reporting, Reconcilations, and Special Projects - 10%

Send out reports to RFAs, RAAs and leadership to assist with operational flows. Review Cognos QA screens and reports for high level data integrity reviews. Assist and coordinate special projects as required such as implementations, JV feeds or K2 creation.

Audits and Special Projects - 5%

Support all internal/external audits, site visits, and desk reviews. Ensure proper documentation is collected and submitted appropriately.

Position Type


Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.